When a Personnel record is saved by clicking on the "OK" button, fields are validated as specified by the on line error checks in the System Customization Utility.
On Line Error Checking Personnel records
Clearance Briefed and not Debriefed
If checked, a person's clearance level is only regarded as active if there is a date in the Brief Date field and the Debrief Date field is empty.
Special Access Briefed and not Debriefed
If checked, a person's special access is only regarded as active if there is a date in the Brief Date field and the Debrief Date field is empty.
Clearance Level <= Facility Clearance Level
If checked, the rank of a person's clearance level must be less than or equal to the rank of the person's facility clearance level.
Clearance Level >= Container Clearance Level
If checked, the rank of a person's clearance level must be less than or equal to the rank of container's clearance level for the person to have access to the container.
Note: Verify Custodian ID under Containers must be checked.
Validate Special Accesses for Containers
If checked, a person must have an active special access for each special access required by the container for the person to have access to the container.
Note: Verify Custodian ID under Containers must be checked.
Clearance Level >= AIS Classification Level
If checked, the rank of a person's clearance level must be greater than or equal to the rank of an AIS classification level to become custodian of the AIS system.
Note: Verify Custodian ID under AIS must be checked.
Validate Special Accesses for AIS
If checked, a person must have an active special access for each special access required by the AIS system for the person to have access to the system.
Note: Verify Custodian ID under AIS must be checked.
Clearance Level >= Document Classification Level
If checked, the rank of a person's clearance level must be greater than or equal to the rank of a document's classification level to become the custodian of the document.
Note: Verify Custodian ID under Documents must be checked.
Validate Special Accesses for Documents
If checked, a person must have an active special access for each special access required by the document for the person to be the custodian of the document.
Note: Verify Custodian ID under Documents must be checked.
