For each database, you can select a default field for sorting the list of records. For example, you can choose "Full_Name" from a list of indexed fields in a pop up next to "Personnel". Select "Up" in the Sort direction for sorting in ascending order. Select "Down" for descending order.
You can also specify a "default" Document number stream. When you click in the field, you get a list of choices defined in the Document Numbering Streams Utility.
Select the "Filter" tab to set filters for hiding archived records for each database as shown above.